Published on February 27th, 2014 | by admin
Planning For An Office Spring Clean
The days are getting longer once again as the commute to and from work is made in daylight for most of us. This can only mean one thing – Spring is round the corner!
So with hopeful anticipation that we shall all be seeing the sun start to flood through the windows to lift the spirits, we can also expect those layers of dust and dirt that inevitably accumulate at our workstation to become more evident than ever before. So now is the time to act!
Not only do dirty and dusty offices pose a health risk as we mentioned previously in our post about the prevalence of deskgusting workstations, but a spruce up of the office can also help de-clutter the mind too.
What’s more, employers have a legal obligation to keep corridors and fire exits free of junk and rubbish, which could cause fires or accidents or impede evacuation in an emergency situation. For the same reason, floors under and around desks should be kept as clear as possible. And just by clearing the books and papers stashed on the window sills you can improve the overall environment by letting in more light.
So with a whole host of compelling reasons to undertake that office spring clean, here’s some tips to getting started:
Set aside one specific day for the office spring clean. Perhaps a Friday in March or April would work best. Ensure it is diarised by all members of staff as many hands make light work.
Make participation mandatory. It is advisable to allow staff to wear casual clothes for obvious reasons so remember to communicate that if you don’t have a dress down Friday policy in place.
Provide ample supplies required for undertaking an office cleanup operation. You’ll firstly need to ensure there is an ample supply of cleaning sprays and wipes to hand and don’t forget that those hard to reach areas on top of cupboards that notoriously collect dust may require stepladders for ease of access.
Clean personal space first. Each employee should concentrate on tidying their own workstation. Loose paper no longer required should be recycled and documents should be stored in an orderly fashion using ring binders, suspension files, lever arch files and box files.
Then focus on common areas. Designate teams to address clutter in the kitchen, board room and meeting rooms.
Store non essential items. It is inevitable that there will be important documents and folders we want to keep for reference even though they are not necessarily required day to day. Where ever possible these should be kept in storage and archive boxes.
Happy Spring clean!