Published on April 9th, 2014 | by admin

Are You Planning To Move To New Premises Anytime Soon?

Moving to new premises can be a major upheaval for any business to deal with and it is vital that careful planning is implemented to ensure everything runs smoothly by using the following tips to ensure minimal disruption:

1.       IT & Communications

Migrating existing IT and communications will be pivotal for minimising disruptions. So to enable an office move to be as seamless as possible it is imperative to ensure all infrastructure and technical services, particularly in relation to IT equipment and telecommunications, are booked and briefed as early as possible.

2.       Office removal company

8 to 12 weeks before the moving date, an office removal company will need to be instructed to transport all those valuable business possessions including office furniture, office equipment, business communications infrastructure etc

3.       Branding

Slightly ahead of the move, all company stationery will need to be updated to advise suppliers and customers of the new address and contact details. This will entail updating business cards, letter heads, email signatures and website contact pages.

4.       Office layout

It is imperative to make reference to the new office layout and plan where all office equipment and office furniture is to be located. It is vital to have taken accurate measurements of the new office layout well in advance of the move day itself to be certain everything will fit and label all items on the floor plan to illustrate where they are to be located.

5.       Packing & disposal

Of course bubble wrap will be essential for packing any breakable items before they are carefully placed in storage and archive boxes ready for transit. Moving to new premises is also the perfect time to declutter the office too. This will involve placing files that you must keep for reference but that you won’t need to access on a daily basis and also dispose of paperwork no longer required by shredding unwanted documents.

Moving to new premises can be unpredictable but by planning ahead as far as possible and ensuring it is a team effort with individuals assigned specific tasks, down time should be minimised as far as possible.

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