Published on November 2nd, 2016 | by Michelle Roper-Shaw
Delivering a presentation is always daunting. Preparation is key and this includes creating professional and informative presentation handouts.
The quality of your handouts leaves a lasting impression with your audience. A series of PowerPoint slides hastily stapled together on flimsy paper will not impress potential customers or clients. When you are preparing presentations, reports or training materials, there are several points to bear in mind.
Take Time to Prepare Your Handouts
Presentation handouts should not be an afterthought. They are an integral part and should enhance the presentation.
Merely printing out your presentation slides is not an effective option, unless additional notes have been included. Remember to always proof read your presentation and correct any spelling mistakes or incorrect information beforehand.
Always print a few extra handouts, even if you are confident that you know how many you need.
Make Sure Your Handouts Reflect Your Presentation
Take a look at your presentation handouts. Do they standalone as a good representation of your presentation? Imagine someone looking at the handout without attending your presentation. Would they understand the content?
Remember to incorporate your company’s branding into the handouts. Your handout is a reflection of your business and therefore should complement its branding and tone of voice.
Ensure Your Handouts Meet the Needs of Your Audience
A series of bullet points may be easy to follow during the course of the presentation. However, your audience may struggle to put these into context in the days, weeks and months after the event.
Incorporating colour is important but it should not be overly used as it can be distracting. Stick to two, at the most three colours. Using graphics, charts and images also helps readers retain information and understanding.
Do not overfill the page with text and images. It is important to leave enough space on the page for people to write their own thoughts and observations.
Ensure that contact and follow up information is included at the end of the handout for people to refer to.
Create a Lasting Impression with Your Handouts
Use high quality paper and present your documents in a way that makes it easy for your audience to keep the information together. Presentation folders and wallets are a good option and will protect paperwork from damage.
However, if your handouts contain more than 20 pages, binding is the more preferable option. Bound documents are more likely to be retained and referred back to by a recipient. They look more professional and important when compared to a few stapled pieces of paper.
GBC Bind Together
GBC understands the importance of that lasting first impression in business. Their range of GBC Binding Machines and GBC Binding Accessories enables you to produce high quality presentations and reports. Depending on your needs, their range includes:
Comb Binders – Quick and easy to use. You can add and remove pages from the finished document for excellent versatility.
Wire Binders – Provide a sleek and stylish finish to documents. This tamperproof binding solution is the right option for presenting legal or financial paperwork.
Click Binders – Ideal for medium sized businesses dealing with large volumes of binding. Pages can be added or removed by zipping the spine open or closed.
Thermal Binders – The professional binding choice. Up to 400 sheets of paper can be bound, protected by a cover to enhance and protect the documents inside.
Multi Binders – Can be used with wire and comb binding spines to give your business ultimate versatility in use.